Haidian District Talent Service Center: Guide to Applying for Work and Residence Permits

　　This service must be handled uniformly by personnel from the organization’s human resources department. Please read the “Service Guide” thoroughly before starting the application process.

　　I. Receiving Agency

　　Haidian District Talent Service Center Headquarters and Shangdi Subcenter.

　　II. Basis for Acceptance

　　1. Notice on Several Opinions Regarding the Implementation of the Beijing Work and Residence Permit System (Jing Zheng Ban Fa [2003] No. 29);

　　2. Notice on Doing a Good Job with the Renewal of the “Beijing Work and Residence Permits” (Jing Ren Fa [2006] No. 56).

　　3. Eligibility Requirements

　　(1) Qualification Requirements for Applying Organizations

　　Enterprises and institutions, privately-run non-enterprise units, and social organizations registered and tax-paying in Haidian District, Beijing, that have independent legal personality; as well as non-legal-person branches established in Beijing by foreign (regions) and out-of-town entities (with a declared headcount not exceeding 5 persons).

　　(2) Qualification Requirements for Applicants

　　Men aged 60 or younger and women aged 55 or younger, who have a permanent residence in this city, are key personnel in their company’s business, and have demonstrated outstanding performance, may apply for a Work and Residence Permit if they meet the following conditions:

　　1. Possess more than 2 years of work experience;

　　2. Individuals with a bachelor’s degree (inclusive) or higher and holding a bachelor’s degree (inclusive) or higher, or those with an associate degree (inclusive) or higher and possessing an intermediate-level (inclusive) or higher professional technical title;

　　3. The major studied should “align with the job requirements and be professionally relevant”;

　　4. Have been continuously employed by the applying entity for a period of more than 6 months.

　　IV. Required Documents for Acceptance

　　(1) Required Documents for Unit Registration

　　1. Online Registration: The applying entity should register on the “Beijing Municipal Human Resources and Social Security Bureau” website, in the “Beijing Work and Residence Permit Management System.” Website: www.bjld.gov.cn

　　2. Application Review: After completing the online registration, your organization’s HR personnel must go to the Haidian District Bureau of Human Resources and Social Security to handle the registration review. (Please keep your organization’s username and password safe.)

　　3. Original documents and photocopies required for registration review: ① A copy of the business license of the legal entity; ② The enterprise organization code certificate; ③ Enterprises holding the Beijing High-Tech Enterprise Certificate must provide the “High-Tech Enterprise Certificate”; ④ The company’s articles of association, which have been filed with the Administration for Industry and Commerce; ⑤ The ID card of the authorized representative.

　　(2) Materials Required for Changing and Querying Unit Information

　　1. Change of organizational information:

　　(1) Change of Organization Name: ① Original and a copy of the certificate of name change issued by the Administration for Industry and Commerce; ② Original and a copy of the business license of the organization.

　　(2) Changes to the entity’s registered address, legal representative, registration number, registered capital, and high-tech enterprise certification information: ① Original and a copy of the entity’s business license; ② Original and a copy of the entity’s high-tech enterprise technical certificate.

　　2. Unit’s request for username and password: ① A written application from the unit; ② The original and a copy of the unit’s business license; ③ The original and a copy of the handler’s ID card.

　　(3) Required Documents for Applying for a New “Work and Residence Permit”

　　1. Two copies of the “Beijing Municipality Work and Residence Permit Application Form” (This form is automatically printed after the applicant unit enters the required information. Fill in comments in the “Applying Unit” section, sign by the handling officer, and affix the official seal of the unit.)

　　2. Original and photocopy of the business license for corporate entities, the legal person certificate for public institutions, the registration certificate for privately-run non-enterprise units (for legal persons), the registration certificate for social organizations, as well as the original and photocopy of the business license for non-legal-person branches established in Beijing by foreign (region) or out-of-town entities.

　　3. High-tech enterprises shall provide the original and a copy of their “High-Tech Enterprise Certificate”;

　　4. “Statement of Integrity,” signed by myself and the head of my organization;

　　5. Original and a copy of the applicant’s ID card issued by the household registration authority at the applicant’s place of residence;

　　6. Original and photocopies of the applicant’s diploma, degree certificate, and professional title documents;

　　(1) For qualifications and degrees obtained through non-uniform enrollment and distribution—such as adult education, self-study examinations for higher education, associate-to-bachelor’s programs, high-school-to-bachelor’s programs, and local students from military academies—educational authorities must issue a certification report confirming the validity of these qualifications and degrees.

　　(2) For professional title certificates obtained through examinations, please provide the original and a copy of the “Registration Form for Candidates Who Have Passed the Examination.” For certificates obtained through unit evaluation, please provide the original and a copy of the unit’s “Professional Title Evaluation Form.” Senior engineers must submit the original and a copy of both the “Professional Title Evaluation Form” and the “Appointment Notice.”

　　7. Original and a copy of the “Labor Contract” signed between the applicant and the applying entity (if the contract is set to expire within 2 months, please renew it first);

　　8. A “Certificate of Personal Income Tax Payment” issued by the Haidian District Local Tax Bureau, showing continuous payment for the past six months, stamped with the official seal of the Local Tax Bureau.

　　9. The “Individual Income Tax Explanation” issued by the applicant unit, bearing the official seal of the unit and the financial seal, and signed by the person in charge of the unit;

　　10. The applicant shall provide proof of social insurance contributions paid continuously by the applying entity for the past six months—specifically, the “Beijing Municipal Social Insurance Individual Rights Record” (Contribution Information for Insured Persons)—with the official seal of the entity affixed.

　　11. Proof of Fixed Residence in Beijing: ① For those who own their own housing, provide the original and a copy of the property ownership certificate or the “Housing Purchase Contract” along with the original and a copy of the purchase invoice; ② For those renting a residence, provide the “Approval Certificate for Housing Rental Filing” issued by the street office for mobile populations and the housing rental management office at the location of the rented property, as well as the “Lease Contract”; ③ For those renting state-owned public housing, the housing property rights unit shall issue a certificate confirming the tenancy relationship; ④ For those staying temporarily at the residence of relatives or friends, the neighborhood committee shall issue a certificate of temporary stay (clearly stating the landlord’s name and address) along with the original and a copy of the property ownership certificate.

　　12. One recent 1-inch color passport photo with a white background, taken without headwear (the same version as the one uploaded to the system);

　　13. Applicants’ spouses and children accompanying them must provide the following documents: ① Original and a copy of the spouse’s ID card issued by the household registration authority of the spouse’s place of residence; ② Original and a copy of the employment contract from the spouse’s employer in Beijing; ③ A copy of the business license of the spouse’s employer in Beijing, stamped with the official seal of the company; ④ Original and a copy of the marriage certificate, the only-child certificate, and the household registration pages of the children (if there are two children, also provide the “Second-Child Birth Permit,” the “Medical Birth Certificate,” and the provincial family planning regulations of the children’s place of residence; if the children are twins or multiples, also provide the “Medical Birth Certificate”); ⑤ If the accompanying children are over 16 years old (including high school students), a certificate of enrollment issued by the school’s academic affairs department is required; ⑥ If the applicant is male and wishes to bring his children along, the children must accompany the spouse—i.e., the children should follow the mother. If the male applicant is divorced and the court has awarded custody of the children to him, he must provide the original and a copy of the divorce agreement or the court judgment before the children can accompany the father.

　　(4) Required Documents for Renewing the Work and Residence Permit

　　Processing Deadline: If the certificate holder, after the expiration of the certificate’s validity period, is to continue being employed by the applying entity, they must complete the renewal procedures within one month before or after the certificate’s expiration date. Failure to complete the renewal procedures within the specified timeframe will result in the certificate becoming automatically invalid.

　　1. Two copies of the “Beijing Municipality Work and Residence Permit Renewal Application Form” (this form is automatically printed after the applying unit enters the renewal information). Fill in your comments in the “Applying Unit” section, sign by the person in charge, and affix the official seal of the unit.

　　2. Original and a copy of the business license; original and a copy of the Certificate of High-Tech Enterprise.

　　3. Original and a copy of the “Labor Contract”;

　　4. The “Certificate of Personal Income Tax Payment” showing continuous payment in Beijing during the license period;

　　5. The “Individual Income Tax Statement” issued by the applicant unit, stamped with the official seal of the unit and the financial seal, and signed by the person in charge of the unit;

　　6. A certificate of continuous social insurance contributions made in Beijing during the validity period of the license, namely the “Beijing Social Insurance Individual Rights Record” (Contribution Information for Insured Persons), stamped with the official seal of the employer;

　　7. If you have changed your employing unit during the validity period of your certificate, you must obtain “Individual Income Tax Statements” from each of your previous employers, stamped with the official seal and financial seal of each employer, and signed by the responsible person of the employer.

　　8. Original copy of the Beijing Work and Residence Permit held by the certificate holder.

　　Renewal Reminder: When the system displays the renewal status as “Approval Approved, Document Being Processed,” please submit the applicant’s original Beijing Work and Residence Permit again to the initial review window.

　　(5) Materials Required for Reissuing the Work and Residence Permit

　　If the certificate holder accidentally loses the certificate within its validity period, they may apply for a replacement.

　　Submission Materials: ① Original and a copy of the business license of the organization; ② For high-tech enterprises, provide the original and a copy of the “High-Tech Enterprise Certificate”; ③ A written application from the organization (clearly stating the reason and bearing the official seal of the organization); ④ An individual application (clearly stating the reason and personally signed by the applicant); ⑤ One 1-inch color passport-style photo with a white background, identical to the one used in the original certificate system; ⑥ The original and a copy of the “Labor Contract” signed with the organization.

　　(6) Materials Required for Cancellation of an Individual’s “Work and Residence Permit”

　　The certificate holder applies for permanent cancellation of the certificate within its validity period.

　　Submission of documents by the unit’s HR department: ① Application for cancellation of personal identification documents (clearly state the reason, affix the official seal of the unit, and obtain the applicant’s handwritten signature); ② Original “Beijing Work and Residence Permit” to be collected.

　　(7) Required Documents for Changing Personal Information on the Work and Residence Permit

　　1. Change of employing unit:

　　(1) Processing Timeframe: ① If a certificate holder terminates the employment relationship with their original unit within the validity period of the certificate, the new unit shall submit a “Change of Employer” application through the system within 2 months from the date of departure; ② The original unit shall apply for “Cancellation of Work and Residence Permit” within 5 days from the date of the employee’s departure.

　　(2) Individual Application for Extension of Deregistration: If the new employer fails to apply for a change within 2 months, the applicant may, even after the original employer has already deregistered the certificate, log into the personal system within 2 months of leaving the job to submit an “Application for Extension of Deregistration,” thereby extending the deadline to 6 months from the date of departure.

　　(3) Materials to be submitted upon change of employing unit: ① Original and a copy of the business license of the current unit; ② For high-tech enterprises, provide the original and a copy of the “High-Tech Enterprise Certificate”; ③ Original and a copy of the resignation certificate from the previous unit (the resignation date must be indicated), with the copy bearing the official seal of the new unit; ④ A written application from the new unit (indicating the date of employment and bearing the official seal of the unit); ⑤ A personal written application (signed by hand); ⑥ Original and a copy of the “Labor Contract” from the new unit; ⑦ The original “Beijing Work and Residence Permit.”

　　2. Change of residential address:

　　Holders of the certificate may apply to change their residential address within the validity period of the certificate.

　　Materials to be submitted by the unit: ① A written application from the unit; ② An individual application; ③ Proof of the new residential address (see “Item 11” under the required documents for newly issued certificates); ④ The original “Beijing Work and Residence Permit.”

　　3. Changes to accompanying personnel:

　　Within the validity period of the certificate, the holder may apply to change the status to include their spouse or children.

　　Materials to be submitted by the unit: ① A written application from the unit; ② An individual application; ③ Relevant supporting documents for accompanying personnel (see “Item 13” under “Required Documents for New Issuance”).

　　4. Changes to General Information:

　　If the certificate holder needs to change information such as their ID number or household registration address within the validity period of the certificate, they may apply for a general information change.

　　Materials to be submitted by the unit: ① A written application from the unit; ② An individual application; ③ For those changing their ID card number, please provide the updated second-generation ID card and a certificate of change issued by the local police station at the place of household registration; ④ For those changing their household registration address, please provide the updated household registration book and a certificate of change issued by the local police station at the place of household registration; ⑤ The original “Beijing Work and Residence Permit.”

　　(8) Annual Inspection for Organizations and Individuals

　　1. Processing Timeframe: To strengthen the review of applicant organizations’ qualifications and credentials, as well as to enhance the management of certified personnel, a yearly inspection system is implemented for both applicant organizations and applicants. From April 1 to April 30 each year, applicants must initiate “Organizational Annual Inspection” and “Individual Annual Inspection” applications through the organization’s management system; the system will automatically approve these applications.

　　2. Unfreezing of Annual Inspection for Organizations: If the annual inspection is overdue, the system will put the organization into a frozen status. To unfreeze the account, the organization must submit an annual inspection application through the management system and bring along the written annual inspection application, as well as the original and a copy of its business license, to complete the unfreezing procedure.

　　3. Individual Annual Inspection Unfreezing: If the annual inspection is overdue, the individual’s document information will be placed in a frozen status. To unfreeze the status, the unit must submit an individual annual inspection application through the management system and then bring the original written annual inspection application and the work-residence permit to complete the unfreezing procedure.

　　(9) Unit Permission Management

　　All information provided by the applying entity and the applicant must be authentic and valid. If an applicant submits false materials, their application qualification will be revoked, and the applying entity’s qualification to submit applications will be suspended.

　　V. Application and Acceptance Procedures

　　Step 1: Eligible organizations shall apply online through the “Beijing Municipal Human Resources and Social Security Bureau” website (website: www.bjld.gov.cn) to register a username and password for their organization and designate the personnel responsible for handling this business.

　　Step 2: The employing unit logs into the system and registers individual usernames and passwords for employees who meet the application requirements. Twenty-four hours after successful registration, employees can log in online, fill out the required information, and submit their application to the employing unit.

　　Step 3: The employing unit shall verify the employee’s submitted materials, log into the unit’s system to review the personal information filled in by the employee, print out the “Beijing Work and Residence Permit Application Form,” obtain approval and stamp the form in the “Unit’s Comments” section, and then bring all the submitted materials to the preliminary review agency for verification.

　　Step 4: Conduct a preliminary review of the submitted materials and simultaneously verify the information entered online. After confirming that everything is accurate, submit the application for a second review.

　　Step 5: Review and approve the application; after approval, produce the document.

　　Step 6: Log in to the system using your organization’s credentials to check the processing status. When the system displays “Document stamping completed; you may now collect your document,” please bring your organization’s letter of introduction to pick up the document.

　　Tip: The above-mentioned services must be handled uniformly by the organization’s human resources department; applications submitted directly by the individual will not be accepted.

　　For the formats of the “Declaration of Integrity,” “Individual Income Tax Statement,” and “Annual Inspection Application” included in the application materials, please refer to the “Download Forms” section on the website of the Haidian District Talent Service Center.

　　VI. Processing Time

　　Monday through Friday, 9:00 a.m. to 12:00 p.m. and 1:30 p.m. to 6:00 p.m. (excluding national statutory holidays)

　　7. Processing Timeframe:

　　The process will be completed within 30 working days from the date of acceptance and approval of the review.

　　8. Address for Acceptance:

　　1. Enterprise Service Department, Talent Service Center, Haidian District, Beijing Municipality:

　　Address: 2nd Floor, North Building, Zhongguancun Talent Development Center, No. 73, North of West Fourth Ring Road, Haidian District

　　Postal Code: 100195 Phone: 88506292

　　2. Shangdi Subcenter of the Talent Service Center, Haidian District, Beijing:

　　Address: No. 29 Shangdi East Road (East side, 1st Floor, Building of the Overseas Study Personnel Entrepreneurship Park)

　　Postal Code: 100087 Phone: 62974954